SWAN POINT AT LAKE ELKHORN CONDOMINIUM ASSOCIATION, INC.

January 9, 2007

www.swanpoint.org

 

Present:  Randy Lappert, President; Barbara Boyd, Vice President; Ferd Lazarus, Treasurer; Tom Alizio and Gracie Bradford, Board Members; Ann Wing, Grounds Committee Chair; Michael Klein, WP & M Real Estate Group; and Mark King, Dale Hess, Mary Sklarevesky, and John Boyle, Residents.

 

Meeting was called to order at 8 p.m. following a closed door session to discuss architectural violations.

 

1.      Minutes of December 12, 2006, meeting were approved via e-mail and posted on the Swan Point website.

 

2.      Management Report

 

·        Financials:  Mike Klein reported that a second account has been opened for Swan Point.  Treasurer reported that one CD has matured.  The Board approved renewal.

·        Delinquency Report:  The Board asked the Management Company to follow up on an account with over $300 in outstanding fees.

·        Due Process:  Association’s lawyer settled a lawsuit on behalf of Swan Point.  The Board asked for clarification on whether they should be consulted before delinquencies are settled out of court. 

·        RAR has begun tree pruning, but it is not complete.  Weather put a temporary hold on the work.  Board has received compliments on work done so far.  Clean up has been especially good. 

·        Chapel Valley, the new grounds contractor, completed a leaf collection.

·        The primary insurance claim for 7299 Swan Point Way has been settled.  However, the association is still owed $13,882.22 in a supplemental claim for repair to the adjoining roofs.

·        A schedule conflict occurred with the contractor who is going to do the retaining wall on Harbor Lane.  He was to meet with the residents on Harbor Lane to explain the project and to answer any questions on Saturday, January 6. The contractor is unable to meet on weekends, but the foreman may be able to attend a weekend meeting.  A new tentative meeting time of January 20, 2007 at 2:00 was set.  A letter will be sent to affected homeowners.  The Board will reaffirm color so the blocks can be ordered.

 

3.  Grounds Committee

 

·        The Grounds Committee proposes that the new lights at the front entrances be located as close to Cradlerock Way as possible so they will illuminate our signs.  However, they should be placed on the opposite sides of Swan Point Way.  The light on the west entrance would go in the garden with the grasses and the east entry light would be on the Winter Rose Path side of the entrance road between the road and the sidewalk.  The Committee will discuss the location with BGE.

·        The Committee will start looking at projects as part of a long range plan.  They will develop strategies for what is to be accomplished, cost them out, and present to Board for possible inclusion in FY 2008 budget in August.

·        Committee is developing a matrix for pruning/tree trimming schedules, mowing, leaf removal, watering requests, and other work.  The matrix will be posted on the web site.

·        Committee will speak to Chapel Valley about continuing with the reflector policy on shrub pruning.

 

4.  SPRAC

 

·        BGE will need to hold up work on installation of the new entrance lights until approval is obtained from Swan Point, Owen Brown, and the Columbia Association.  We will need a letter of approval from CA to take to Owen Brown.

·        SPRAC is in need of additional volunteers.  The Committee currently consists of one Co-Chair, two other members, and an Advisor.  Additional volunteers are badly needed to help keep Swan Point a desirable place to live.

·        Letters need to go out to residents regarding garden lights and lawn ornaments.  Neither garden lights nor ornaments are allowed in front or on side of units or on common property in the rear.

·        Owen Brown disapproved the gardens installed behind 7433 because the applicant is not the owner of record.

 

5.  New Business

 

·        The Board voted to have WP&M put bids out for an updated reserve study.  The Association last had this done back in 1999.  We must have a current study which gives us direction on which projects the Association will need to properly fund from reserves.  The study should provide spreadsheets with square footage, useful life, and other factors for all Swan Point infrastructure.  It should also advise us on the correct amounts of reserve funding that will need to be put aside monthly to cover those eventual expenses.  The cost of the study will be a budget item for FY 2008.
·        Review of Swan Point documents will begin with the Association’s lawyer looking at documents.  The Board will provide notes on problem areas.  Mike Klein will begin the process tomorrow.

 

6.  Residents’ Speak-out

·        Mark King indicated that he is willing to help with the revision of the Swan Point documents on a limited basis since he has Board experience and served as President.

·        John Boyle, a new owner, introduced himself to the Board.

 

Next scheduled meeting is February 13, 2007

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Meeting was adjourned at 9:20 p.m.

 

Respectfully submitted,

 

Barbara Boyd for Kathy Bestany

Secretary