SWAN
POINT
AT LAKE ELKHORN CONDOMINIUM ASSOCIATION, INC.
March 13, 2007
Present: Randy
Lappert, President; Barbara Boyd, Vice President; Kathy Bestany, Secretary;
Ferd Lazarus, Treasurer; Gracie Bradford and Tom Lee, Board Members; Ann Wing,
Grounds Committee Chair; Dave Bittner, Webmaster;Danielle Boso, WP&M Real
Estate Group.
Meeting was called
to order at 7 p.m.
Minutes of
January 9, 2007 Minutes were approved by email.
Management
Report
Management company
was again directed to open an additional brokerage account from which checks
can be written.
Board requested
copies of bills for snow removal. Snow
removal budget is $16,000; thus far, $23,000 has been spent. Ice, which requires chemical applications,
accounts for much of the increase. A
motion was made by Ferd Lazarus and seconded by Gracie Bradford to defer
non-essential current spending until cash flow increases. The Board approved the motion
unanimously. As a result, tree work by
RAR will be stopped until
the association's
cash flow improves.
Board requested
that the management company file an application for the retaining wall
construction behind Harbor Lane and include drawings with the application.
Management company
is awaiting a third estimate for doing the reserve study. Board discussed the reserve study and noted
that the association's reserves are underfunded; this shortfall will require an
increase in the monthly fees and will be addressed at the August budget session. It was noted that the additional landscaping
for the wall project will cost $3270 and there is an additional expense for
tree trimming near the wall. These additional expenses have not been approved
and will be on hold until the association's cash flow improves.
Board President
signed the Personal Property Tax Return.
Tax preparation fee was $1100.
Grounds Chair
requested that the management company give the Grounds Committee an estimate
for the footings for the mailbox project.
Board reminded the
management company that last April they were requested to create an Emergency
Procedures list for Swan Point residents and it has not been given to the Board
for review.
Board President
will send the management company a copy of a letter for new Swan Point
homeowners that the Board is requesting be sent. Letter provides general
information about Swan Point, insurance, trash and recycling, the Swan Point
website and a request for the new homeowner's email address.
Deliquency
Report
The Association's
lawyer will file a lien on 7393 Swan Point Way as a result of the homeowner's
failure to pay the monthly installments agreed by the homeowner and the
Association's lawyer as payment for previously owed condo fees.
Fines of $25 per
day continue for the homeowner of 7383 Swan Point Way for her failure to
produce documentation as requested by the Association's lawyer about the
restoration of the interior of her residence.
Grounds
Committee Report
The Grounds
Committee has created a list of prioritized projects: erosion behind 7479 Swan Point Way; mailbox
replacement, paving and plantings in front of 7455 Swan Point Way; and erosion
along pathway between 7369 and 7365 Swan Point Way. Other priorities include
replacement of small landcape tie walls with stone and the addition of stones
in some areas to prevent erosion.
Unfinished projects that need to be completed include adding perennials
near the mailbox at the large southwest court, adding perennials to the shade
bed near the left entrance to large southwest court, adding perennials in the
bed to the right of the entrance to the large southwest court and planting
shrubs behind building 19 for screening.
The Chair noted
that tree work completed earlier was money well spent; there was no damage
during the ice storms and heavy snows.
Joe Edler of RAR
prepared a list of trees that need rejuvination. Completion of the work and timetable will be
determined by the amount of money available.
The Chair will
send out a notice to all residents about the schedule for mulching, cleaning
and pruning by Chapel Valley. Residents
who wish to do their own pruning must stake reflectors in the front of their
residences so that the workers know that these shrubs are not to be pruned.
The Grounds
Committee will do a walkthrough of the property next week if the weather is
warmer.
Because of the
number of projects that still need to be implemented and those that have been
postponed from year to year because of a lack of funds, the committee will
prepare a list of projects and the cost for completing them to submit to the
Board prior to the August budget session.
George Maestri will review condo fees at similar properties and what the
fees include in order to see how Swan Point compares to other condominium
associations.
A motion was made
by Ferd Lazarus and seconded by Kathy Bestany to endorse the efforts of CLEER,
the Committee for Lake Elkhorn Environmental Restoration. The Board approved
the motion unanimously
Webmaster
Report
Webmaster
requested that WP&M supply the datatbase management report to him and the
information manager.
SPRAC Report
The owner of 7499
Swan Point Way has signed an agreement, created by Gracie Bradford, SPRAC
consultant, with the Board to replace
sliding glass doors in several stages but with a completion date of December
2007. A motion to approve this agreement
was made by Barbara Boyd and seconded by Randy Lappert. The Board approved the motion unanimously.
Board directed
that the management company send a letter to the owner of 7441 Swan Point Way
reminding the owner to complete the replacement of windows as agreed to.
All applications
for 7299 Swan Point Way have been received and will be forwarded to OBRAC. All present agreed that the slider
replacements are so close to identical that it is a non-issue.
Residents
Speakout
The owner 7433
Swan Point Way, objected to the list of violations he was cited for as he is
preparing to go to settlement on the sale of his house this week. The Board explained that he needed to file
the necessary applications.
Meeting was
adjourned at 9:30 p.m.
Respectfully
submitted,
Kathy Bestany
Secretary